Hackathon Organizer Guide
  • Introduction
  • overview
    • What is a Hackathon?
    • What is MLH?
    • MLH Hackcon
    • MLH Community Values
    • Event Types
      • Digital Events
        • Digital Mini Events
          • Marble Races
          • Pokemon Showdown
          • Wiki Races
          • Hacker Hangouts
        • Streamyard
  • General Information
    • Hackathon Timeline
    • Finding the Date and Purpose
    • Build Your Leadership Team
    • Locking Down a Venue
    • Hackathon Budgeting
      • Legal Considerations
    • Getting Sponsorship
      • Introduction to Fundraising
      • Understanding Your Sponsors
        • Evaluating In-kind Sponsorships
      • Potential Sponsor Perks
      • Sponsorship Prospectus
      • The 5-Step MLH Sponsorship Process
      • Cheat Sheet: Emailing Your Sponsors
    • Hackathon Website
      • Making an Accessible Design
      • Placeholder Website
      • Main Website
    • Marketing Your Event
      • Promoting Your Event
        • Marketing Email Template
      • Marketing Goals & Timelines
    • Managing Registrations
      • Registrations
      • Free Registration Tool - OrganizerHQ (OHQ)
      • Sending Reminders
        • Email Templates
      • Check-in Process
    • Event Logistics
      • Hackathon Communication Platform
      • Project Challenges
      • Ordering Swag and Prizes
      • Set Up Your Event
      • Working with Food Vendors
      • Hosting Hackers with Dietary Restrictions
      • Distributing Meals
      • Transportation/Travel Plans
      • Hardware
      • Prepare Your Emergency Plan
    • Judging and Submissions
      • Rules for Your Hackathon
      • Judging Plan
      • Cheating Check
      • Judges Communication and Recruiting
      • Hackathon Submission Portal
        • Using Devpost
        • Using Devfolio
        • Using DoraHacks
    • Hackathon Scheduling
      • Detailed Run of Show
      • Run-Through with the Team
      • MLH Tips and Templates
    • Mentorship
    • Day of Logistics and Hacker Experience
      • Help Desk Recommendations
      • Fun Mini Events
      • Workshops
      • Opening Ceremony
      • Closing Ceremony
    • After the Event
  • Organizer Resources
    • Template Links
    • Getting Support from Others
    • Leadership Resources
    • Marketing Resources
    • Registrations Resources
      • GDPR in Europe
    • Host Exciting Mini-Events
      • Cup Stacking
      • MLH Mini Events
        • WereWolf
        • Slideshow Karaoke
        • !Light
        • MS Paint Bob Ross
    • Keeping Records
    • Software for Hackathons
  • Contributors
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On this page
  • Mentor Recruitment
  • Quality of mentorship
  • Day of Management
  • Connecting Mentors to Hackers

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  1. General Information

Mentorship

People are interested in spending time learning about new projects and meeting new people as much as they are in having fun during the hackathon! Here are a few things you can do to organize the whole process

Mentor Recruitment

To encourage mentors to help out at the event, spend some time thinking about ways to bring value to the mentors. We recommend reaching out to existing tutors or teaching assistants to mentor because they already find the value out of mentoring and teaching others. Invite alumni from your school, industry professionals, and your professors to join during shifts throughout the event.

To facilitate the process, set up a webpage mentioning a mentor's responsibilities as a mentor for your hackathon. Set up a form to get the interested people to register, asking them to pick a timeslot to help facilitate mentorship.

Quality of mentorship

Mentorship is one of the key ways your hackers can get the help they need and be the difference between them finishing a project or not.

As your team finalizes mentorship, we highly encourage creating a guide to help elevate the quality of your mentors and include items like: questions to ask hackers, how to troubleshoot with the hacker, and useful beginner tools/resources.

Day of Management

Managing mentors during the day-of means can be enhanced by taking advantage of your chat platform. To make a smooth process for everyone, we recommend to set up the following

  • Give slots to each mentor so that they know their timings better, though encouraging them to be present throughout the hackathon

  • Create a #mentorship channel for hackers know where to ask for help and mentors know where to look for requests

  • Create an @mentor role and add all mentors to there so hackers can easily differentiate mentors

  • Have a set of guidelines for mentors on what to do during mentorship, giving them a process

  • Encourage volunteers to stay alert on Discord to look for hackers who need help and push them to the above-mentioned mentorship channel.

  • Have a dedicated mentor area that hackers can walk up to with questions

Connecting Mentors to Hackers

As often as possible, encourage mentors to hop on voice and/or video chats with the hackers seeking help, or for In-Person events go to the hacking space where the team is.

  • Have organizers be active on chat and see if some hackers have problems, connecting them to mentors accordingly

  • Ask mentors to be active on the chat channel

  • Have mentorship office hours: A peer group type of experience where people can ask questions during the assigned time.

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Last updated 2 months ago

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