In Person Hackathon Timeline

Timeline

In Person Hackathon

4 to 9 Months Before

• ​Finding the Date & Purpose​

• ​Locking Down a Venue​

4 months before

• ​Building your Leadership Team​

• ​Setup a Placeholder Website​

• ​Understanding Sponsorship​

• ​Make your Hackathon Budget​

• ​Putting Together a Sponsorship Prospectus​

• ​Start Sponsor Outreach​

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​Apply to become an MLH Member Event!​

3 months before

• ​Start your Hackathon Outreach​

• ​Make your main website live!​

• ​Collecting Registrations for the Hackathon​

• ​Start thinking about the experience of your hackathon​

• ​Start planning our your hackathon logistics​

2 months before

• ​Draft up your Judging Plans​

• ​Draft up your Mentorship Plans​

• ​Start booking your judges​

• ​Start booking your mentors​

• ​Start working with your vendors​

• ​Start Brainstorming Mini Event​

• ​Plan Engaging Workshops​

1 month before

• ​Create a detailed Run of Show​

• ​Get the Final Headcount​

• ​Finalise your Food Requirements​

• ​Set up your Hackathon Tools​

• ​Organize Transportation​

1 week before

• ​Sending Reminders to the Participants​

• ​Set up your Event​

• ​Prepare your Emergency Plan​

• ​Do a schedule run-through with the team​

• ​Judges Followup​

• ​Mentor Followup​

• ​Initial Preparation: Getting Ready​

Game Day!

• ​Check in Process​

• ​Distributing Meals​

• ​Running Judging​

• ​Doing Mentorship​

• Running Mini Events

• ​Running Workshops​

• ​Opening & Closing Ceremonies​

• ​Day of Event: Game Day!​

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​After the Event​