As you begin planning, it's important to think about the purpose of your event. Brainstorm with your organizing team the why behind your event. This will help as you make decisions while planning your hackathon.
Finding a purpose is usually very personal to the people who are looking to organise a hackathon. It can be to empower your local community, targeting a specific section of the community, empowering a certain social group, making people aware about a different technology or the computer science in general or even just building out the culture of hackathons in your school or organisation. When you have the clarity behind what you actually need to do, you will be easily making decisions on how you need to implement it.
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After you've solidified the purpose of your event, it's time to pick out a date! Things to consider as you choose your date are:
Major events at your university/ organisation: It is important to reduce any chances of a clash or having major events simultaneously around your local community. This will actually determine the interest people might have to attend your event.
Major holidays and festivals: It depends a lot culturally but having events in and around holidays is a great way to attract more crowd. **
University breaks: Having events during long breaks might result in reduced participation. This **is because a lot of students tend to take up internships/ summer programs or something similar during these breaks. Having a weekend hackathon during a short break might result in increase participation as well!
Dates of other hackathons that serve your community: Hackers tend to be more inclined towards having the best experience possible. Having them to decide between two or more hackathons happening around might result in reduced participation and even affecting majorly on the registration to turn up ratio for the event.
Dates of major exams at your university: Hackers are students too! Scheduling your hackathon after the exams is one of the best things to attract more hackers and have most of their attention. Please keep in mind to have time as organizers to prepare for exams as that will severely affect your ability to give your best to the hackathon experience.
Availability of venue: A lot of times the preferred date you might have is like a go-to for a lot of other events as well due to which a shortage of venue might happen. Confirm with the venue providers for available dates before finalising on one