Hackathon Organizer Guide
  • Introduction
  • overview
    • What is a Hackathon?
    • What is MLH?
    • MLH Hackcon
    • MLH Community Values
    • Event Types
      • Digital Events
        • Digital Mini Events
          • Marble Races
          • Pokemon Showdown
          • Wiki Races
          • Hacker Hangouts
        • Streamyard
  • General Information
    • Hackathon Timeline
    • Finding the Date and Purpose
    • Build Your Leadership Team
    • Locking Down a Venue
    • Hackathon Budgeting
      • Legal Considerations
    • Getting Sponsorship
      • Introduction to Fundraising
      • Understanding Your Sponsors
        • Evaluating In-kind Sponsorships
      • Potential Sponsor Perks
      • Sponsorship Prospectus
      • The 5-Step MLH Sponsorship Process
      • Cheat Sheet: Emailing Your Sponsors
    • Hackathon Website
      • Making an Accessible Design
      • Placeholder Website
      • Main Website
    • Marketing Your Event
      • Promoting Your Event
        • Marketing Email Template
      • Marketing Goals & Timelines
    • Managing Registrations
      • Registrations
      • Free Registration Tool - OrganizerHQ (OHQ)
      • Sending Reminders
        • Email Templates
      • Check-in Process
    • Event Logistics
      • Hackathon Communication Platform
      • Project Challenges
      • Ordering Swag and Prizes
      • Set Up Your Event
      • Working with Food Vendors
      • Hosting Hackers with Dietary Restrictions
      • Distributing Meals
      • Transportation/Travel Plans
      • Hardware
      • Prepare Your Emergency Plan
    • Judging and Submissions
      • Rules for Your Hackathon
      • Judging Plan
      • Cheating Check
      • Judges Communication and Recruiting
      • Hackathon Submission Portal
        • Using Devpost
        • Using Devfolio
        • Using DoraHacks
    • Hackathon Scheduling
      • Detailed Run of Show
      • Run-Through with the Team
      • MLH Tips and Templates
    • Mentorship
    • Day of Logistics and Hacker Experience
      • Help Desk Recommendations
      • Fun Mini Events
      • Workshops
      • Opening Ceremony
      • Closing Ceremony
    • After the Event
  • Organizer Resources
    • Template Links
    • Getting Support from Others
    • Leadership Resources
    • Marketing Resources
    • Registrations Resources
      • GDPR in Europe
    • Host Exciting Mini-Events
      • Cup Stacking
      • MLH Mini Events
        • WereWolf
        • Slideshow Karaoke
        • !Light
        • MS Paint Bob Ross
    • Keeping Records
    • Software for Hackathons
  • Contributors
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  • Types of Dietary Restrictions
  • Ordering Meals
  • Distributing Meals

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  1. General Information
  2. Event Logistics

Hosting Hackers with Dietary Restrictions

Some of your hackers may have dietary restrictions that will require you to provide special accommodations. Make sure you ask anyone receiving a meal (hackers, mentors, volunteers) about their dietary restrictions before the event, so you can prepare meals with your food vendors accordingly.

Types of Dietary Restrictions

  • Vegetarian - No meat, and sometimes other animal products.

  • Vegan - No food derived from animals.

  • Celiac Disease - No gluten (a protein found in wheat, rye, and barley).

  • Allergies - Common allergies that you may run into include: Lactose and peanut allergies.

  • Kosher - The Hebrew word “kosher” means fit or proper as it relates to Jewish dietary law.

  • Halal - Foods that are allowed to be consumed under Islamic dietary guidelines.

Ordering Meals

Once you have a list of the individuals at your event with dietary restrictions you’ll need to accommodate at your event, you can either:

  1. Request one-off meals from your existing food vendors to accommodate the dietary restriction. For example, you may need to ask your food vendor to provide 3 kosher pre-packed meals.

  2. If your food vendor can not accommodate a particular dietary restriction, we recommend providing any hackers affected with a gift card to purchase food from an external food vendor. For example, if your food vendor can’t provide one of your hackers with a kosher meal then you could give that hacker a GrubHub gift card to purchase their own dinner. If you go with this method, you should notify the hacker that they will be responsible for purchasing their food before the event so they can prepare accordingly.

Distributing Meals

We recommend that you store any meals that are specifically for folks with dietary restrictions at another table to avoid them being accidentally taken by the wrong person. We recommend printing out a list of hackers with dietary restrictions and checking off names as you hand them out, so you can ensure that the meals are being distributed to the right people.

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Last updated 1 year ago

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