Hackathon Organizer Guide
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Introduction
overview
What is a Hackathon?
What is MLH?
MLH Community Values
Event Types
General Information
Hackathon Timeline
Finding the Date & Purpose
Build Your Leadership Team
Locking down a Venue
Getting Sponsorship
Hackathon Website
Marketing your Event
Managing Registrations
Registrations
Sending Reminders
Check-in Process
Event Logistics
Judging & Submissions
Hackathon Scheduling
Mentorship
Hacker Experience
After The Event
Organizer Resources
Getting support from others
Leadership Resources
Sponsorship Resources
Hackathon Website Resources
Marketing Resources
Registrations Resources
Logistics Resources
Host Exciting Mini-Events
Keeping Records
Software for Hackathons
Contributors
Powered By GitBook
Sending Reminders
After capturing the interest of everyone, the next step is to followup, reminding them about the hackathon!
Follow-ups and reminders can be different for your hackathon. These all depend on the registration, pre registration and other significant events within your hackathon. Please keep in mind not to spam your attendees because that affects your hackathons' experience significantly.
The first follow-up we recommend is for the hackers who have done the pre registration for your hackathon, informing them to register for the hackathon after the main registrations are up. We recommend sending out just 1 or a maximum of 2 follow-ups, which should be also cross referenced from your current registered hackers' list and sent to those who have not registered.
The other follow-up is for the last years' attendees informing them about the new iteration of your hackathon and asking them to register for it. The follow-ups here should be similar to what you do for the pre registered hackers, first one done while rolling out the registrations and the second one during the last month to the hackathon.
For the registered participants, the follow-up looks a bit different. To keep them excited we recommend informing them about the major happenings within your hackathon, but again that email should also be confined to a maximum of 1 where you can also ask them to stay in touch by joining the social handles of the event.
Finally, a week before your hackathon, it is the perfect time to remind everyone involved about what needs to happen at the event. Be sure to reach out to the different people involved according to their role at the event:
  • Attendees: Send clear instructions about when and where to check-in.
  • Sponsors: Sponsors also need clear instructions about when and where to check-in.
  • Volunteers and Fellow Organizers: Confirm all volunteer sign-up and designated duties. Send clear instructions about when and where to report.
  • Judges and Speakers: Check-in times and overview of what they should expect day-of.
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Check-in Process
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