Hackathon Timeline

A typical timeline while planning a hackathon is listed below. Different articles will be sorted accordingly here for a better reference.

4 to 9 Months Before
​Finding the Date & Purpose​​
​Building your Leadership Team​
​Locking Down a Venue [In-Person Only]​​
4 months before
​Setup a Placeholder Website​
​​Understanding Sponsorship​​
​​Make your Hackathon Budget​
​​Putting Together a Sponsorship Prospectus​​
​​Start Sponsor Outreach​​
​​Apply to become an MLH Member Event!​
3 months before
​Start your Hackathon Outreach​
​Make your main website live!​​
​Collecting Registrations for the Hackathon​​
​Start thinking about the experience of your hackathon​​
​Start planning our your hackathon logistics​​
2 months before
​​Draft up your Judging Plans​
​Draft up your Mentorship Plans​​
​​Start booking your judges​/mentors​
​Start working with your vendors​​
​Start Brainstorming Mini Event​​
​​Plan Engaging Workshops​
​Hackathon Software​
1 month before
​Create a detailed Run of Show​​
​Get the Final Headcount​
​Finalize your Food Requirements [In-Person Only]​​
​Organize Transportation [In-Person Only]​​
1 week before
​Sending Reminders to the Participants​
​​Set up your Event​​
​​Prepare your Emergency Plan [In-Person Only]​​
​Do a schedule run-through with the team​​
​Judges & Mentor Followup​​
Game Day!
​Check in Process​​
​Distributing Meals [In-Person Only]​​
​Running Judging​​
​​Doing Mentorship​​
​​Running Workshops​
​Opening & Closing Ceremonies​​
​​After the Event​