Setup your Event

Before the day arrives it is important to have the setup ready and good to be used by the hackers.

Things to Print Before

  • Signage -some pointing left, right, or blank so you can fill in the arrow as you place them
    • Checkin (include some pointing up to put on glass doors or in an elevator)
    • Bathrooms
    • Hacker Space
    • Food/Snacks
    • Mentors
    • Organizers Only
    • Do Not Enter
    • Workshops
  • Lanyards- having different colors or designs helps differentiate hackers from staff
    • Organizers
    • Volunteers
    • Mentors
    • Judges
    • Sponsors
    • Hackers
    • Blank(if the above run out for some reason have 10-15 blank)
  • Parking Passes(if needed)
  • Minor Forms(if needed)
  • Table Numbers (for Judging) - better to over than under print these

Before the Event

Here are common supplies you should have for your hackathon
  • First Aid Kit
  • Permanent Markers
  • Paper
    • Last minute signage
    • Give out wifi
    • Parking passes
    • Link to Discord
  • Box Cutters / Scissors
    • To open all your/your sponsors swag
  • Painters Tape
    • Do not use Scotch tape on paint. It will rip away the paint and make your venue mad. It also is not likely to last the full event
  • Gaffer's Tape
    • Secure electrical cords if they absolutely have to be across walkways
  • Duct Tape
    • Jack of all trades tape. DO NOT USE ON PAINT
It's important to check that the various tools you're using for your event are ready to go day-of. A dry run of the whole event largely can also help your team be prepared to handle everything and let you know about any bottleneck that might create problems later on.


  • Set up tables and chairs
  • Make sure WiFi is working (or set it up)
  • Check power at every table (may need to lay cable)
  • Check-in station
  • Sponsor and swag area
  • Hackathon space
  • Speaking area
  • Judging space
  • Hardware room or table
  • Food area
  • AV and tech
  • Relaxation area (if providing)
  • Help desk/info center
  • Meditation room