Setup your Event

Before the Event
Here are common supplies you should have for your hackathon
First Aid Kit 
Permanent Markers 
Paper 
Last minute signage 
Give out wifi 
Parking passes 
Link to Discord 
Box Cutters / Scissors 
To open all your/your sponsors swag 
Painters Tape 
Do not use Scotch tape on paint. It will rip away the paint and make your venue mad. It also is not likely to last the full event 
Gaffer's Tape 
Secure electrical cords if they absolutely have to be across walkways 
Duct Tape 
Jack of all trades tape. DO NOT USE ON PAINT
It's important to check that the various tools you're using for your event are ready to go day-of. A dry run of the whole event largely can also help your team be prepared to handle everything and let you know about any bottleneck that might create problems later on.
In-Person Day-Of
Set up tables and chairs
Make sure WiFi is working (or set it up)
Check power at every table (may need to lay cable)
Check-in station
Sponsor and swag area
Hackathon space
Speaking area
Judging space
Hardware room or table 
Food area
AV and tech
Relaxation area (if providing)
Help desk/info center
Meditation room
Digital Day-Of
Here is a check-list of items to ensure day-of:
Check-in is ready and up (You have all the information you might need later on)
Streaming platform is ready to go
Opening ceremony ready to go 
Sponsors are on your chat platform with their assigned roles
The schedule is accurate and visible to attendees 
Hackers have access to relevant channels on the chat platform 
Mentors and judges are confirmed 
Internal tasks are assigned to individual members of the organizing team 
Logistics Resources
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MLH Organizer Event Fulfillment

Hosting Hackers with Dietary Restrictions

Last modified 17d ago

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Outline

Before the Event

In-Person Day-Of

Digital Day-Of

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