Setup your Event
Before the day arrives it is important to have the setup ready and good to be used by the hackers.
It's important to check that the various tools you're using for your event are ready to go day-of. A dry run of the whole event largely can also help your team be prepared to handle everything and let you know about any bottleneck that might create problems later on.

In-Person Day-Of

  • Set up tables and chairs
  • Make sure WiFi is working (or set it up)
  • Check power at every table (may need to lay cable)
  • Check-in station
  • Sponsor and swag area
  • Hackathon space
  • Speaking area
  • Judging space
  • Hardware room or table (MLH)
  • Food area
  • AV and tech
  • Relaxation area (if providing)
  • Help desk/info center
  • "Meditation room"

Digital Day-Of

Here is a check-list of items to ensure day-of:
  • Check-in is ready and up (You have all the information you might need later on)
  • Streaming platform is ready to go
  • Opening ceremony ready to go
  • Sponsors are on your chat platform with their assigned roles
  • The schedule is accurate and visible to attendees
  • Hackers have access to relevant channels on the chat platform
  • Mentors and judges are confirmed
  • Internal tasks are assigned to individual members of the organizing team

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