Setup your Event
Before the day arrives it is important to have the setup ready and good to be used by the hackers.
- Signage -some pointing left, right, or blank so you can fill in the arrow as you place them
- Checkin (include some pointing up to put on glass doors or in an elevator)
- Bathrooms
- Hacker Space
- Food/Snacks
- Mentors
- Organizers Only
- Do Not Enter
- Workshops
- Lanyards- having different colors or designs helps differentiate hackers from staff
- Organizers
- Volunteers
- Mentors
- Judges
- Sponsors
- Hackers
- Blank(if the above run out for some reason have 10-15 blank)
- Parking Passes(if needed)
- Minor Forms(if needed)
- Table Numbers (for Judging) - better to over than under print these
Here are common supplies you should have for your hackathon
- First Aid Kit
- Permanent Markers
- Paper
- Last minute signage
- Give out wifi
- Parking passes
- Link to Discord
- Box Cutters / Scissors
- To open all your/your sponsors swag
- Painters Tape
- Do not use Scotch tape on paint. It will rip away the paint and make your venue mad. It also is not likely to last the full event
- Gaffer's Tape
- Secure electrical cords if they absolutely have to be across walkways
- Duct Tape
- Jack of all trades tape. DO NOT USE ON PAINT
It's important to check that the various tools you're using for your event are ready to go day-of. A dry run of the whole event largely can also help your team be prepared to handle everything and let you know about any bottleneck that might create problems later on.
- Set up tables and chairs
- Make sure WiFi is working (or set it up)
- Check power at every table (may need to lay cable)
- Check-in station
- Sponsor and swag area
- Hackathon space
- Speaking area
- Judging space
- Hardware room or table
- Food area
- AV and tech
- Relaxation area (if providing)
- Help desk/info center
- Meditation room
Last modified 3mo ago