Setup your Event
Before the day arrives it is important to have the setup ready and good to be used by the hackers.
Things to Print Before
Signage -some pointing left, right, or blank so you can fill in the arrow as you place them
Checkin (include some pointing up to put on glass doors or in an elevator)
Bathrooms
Hacker Space
Food/Snacks
Mentors
Organizers Only
Do Not Enter
Workshops
Lanyards- having different colors or designs helps differentiate hackers from staff
Organizers
Volunteers
Mentors
Judges
Sponsors
Hackers
Blank(if the above run out for some reason have 10-15 blank)
Parking Passes(if needed)
Minor Forms(if needed)
Table Numbers (for Judging) - better to over than under print these
Before the Event
Here are common supplies you should have for your hackathon
First Aid Kit
Permanent Markers
Paper
Last minute signage
Give out wifi
Parking passes
Link to Discord
Box Cutters / Scissors
To open all your/your sponsors swag
Painters Tape
Do not use Scotch tape on paint. It will rip away the paint and make your venue mad. It also is not likely to last the full event
Gaffer's Tape
Secure electrical cords if they absolutely have to be across walkways
Duct Tape
Jack of all trades tape. DO NOT USE ON PAINT
It's important to check that the various tools you're using for your event are ready to go day-of. A dry run of the whole event largely can also help your team be prepared to handle everything and let you know about any bottleneck that might create problems later on.
Day-Of
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